I. BASIC PURPOSE / JOB BRIEF:

The Specialist - Procurement Systems executes and supports daily Procurement Systems activities of the Supply Chain Division. The role maintains system data accuracy, provides Level 1 system support, executes bidding activities, and prepares system reports to ensure efficient system operations and timely support to business users.

II. MAJOR RESPONSIBILITIES AND DUTIES:

Procurement Systems Operations & Data Maintenance

• Executes item master maintenance activities, including add, update, and delete requests, in accordance with approved guidelines and agreed service-level agreements (SLAs)
• Updates and maintains Procurement Systems master data to ensure accuracy, completeness, and integrity
• Maintains updated trackers to monitor all transaction requests and system changes

System Support & User Administration

• Provides Level 1 support for Procurement Systems inquiries and incident reports submitted by stakeholders
• Resolves basic system, process, and data-related issues and escalates unresolved concerns to the Manager as required
• Processes user profile creation, role assignment, and access changes subject to approved authority and segregation-of-duties controls
• Acts as a key system user and supports system-related requests across the Supply Chain Division

Bidding Execution & Scheduling

• Executes electronic bidding activities based on approved calendars in coordination with Procurement, including F&B Procurement
• Executes restrictive sealed bidding activities according to agreed schedules and established procedures
• Supports timely upload and updating of bid results and pricing in Procurement Systems

III. JOB SPECIFICATIONS:

Educational Requirement:

• Bachelor's Degree in any related degree program

Experience Requirement:

• At least one (1) year experience in systems support or a related Supply Chain function is preferred

Exposure to Procurement Systems and enterprise applications is preferred