I. BASIC PURPOSE / JOB BRIEF:

Managing office operations, providing administrative support, managing records, and ensuring smooth communication, while maintaining a professional and organized environment.

II. MAJOR RESPONSIBILITIES AND DUTIES:

1. Administrative Support

• Implements and updates administrative systems, procedures, and policies by analyzing operating practices.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as necessary, to include maintenance, inventory management, logistics, security, and related activities.
• Conducts proper documentation and recording for easy tracking and monitoring.
• Preparing reports and presentations and monitoring all administrative projects, contractors and vendors.
• Maintains suggestion system by directing and controlling administrative technical aspects in accordance with the Management's directives. 
• Acts as the onboarding and offboarding coordinator who ensures that the process is timely and seamless for Contractor management.
• Maintains administrative workflow by studying methods and developing report procedures.
• Organizing and filing documents, both physical and digital
• Assisting with budgeting
• Organize employee appreciation and social events
• Performs other duties and responsibilities assigned by the Department 

2. Implementation of policies and procedures

• Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
• Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities.
• Accomplishes department and organization mission by completing related results as needed.

III. JOB SPECIFICATIONS:

Educational Requirement:

• Bachelor’s Degree in a related field or equivalent work experience
  

Experience Requirement:

• With at least 2-3 years related work experience in Office work, Administrative and Documentations
• With experience in Hotel, Casino, Restaurant, High Rise Buidling
• With Knowledge of Engineering disciplines like Constructions, Civil, Mechanical, and Electrical

Skills and Attributes:

• Experience in document control, Office Management Systems, office related admin tasks or records Management preferred.
• Proficient in Microsoft Office and other relevant softwares.
• Ability to work with large volumes of data and documents.
• Must be detail-oriented and possess strong organizational and time management skills
• With the ability to prioritize and manage completion of multiple tasks.
• Ability to use computers and related technology efficiently. 
• Strong interpersonal skills.
• Excellent written and verbal communication skills.