I. BASIC PURPOSE / JOB BRIEF:

The Executive Assistant - Casino Marketing is responsible in maintaining calendars, meeting agendas, preparing materials used in executive presentations, and travel arrangement of the the Executive Vice President - Casino Marketing. He/she is also responsible for screening and prioritizing mail and phone calls, researching and writing memos. He/she may also organize and maintain files and office libraries of books, papers and digital media.

II. MAJOR RESPONSIBILITIES AND DUTIES:

• Prepares documents which include but not limited to required reports, official correspondences, memos, minutes of the meeting and presentations in a timely and accurate manner
• Conducts background research as necessary for tasks assigned and presents findings
• Arranges travel bookings, visa requirements and accommodation of the Executive Vice President - Casino Marketing
• Organizes and manages executive diaries, sets appointments, attends meetings and ensures the Executives is well prepared for meetings
• Handles incoming emails, messages sent thru fax (if applicable)
• Screens phone calls, inquiries and requests and handles them appropriately
• Meets and greets visitors at all levels of seniority in a professional manner    
• Implements an effective and orderly office system including data management and filing 
• Liaises and coordinates with internal departments, suppliers and other staff as necessary 
• Monitor requested office supplies and equipment and ensure that these are within the approved budget   
• Maintains a clean and organized work environment
• Complies with Company policies and procedures on occupational health and safety, grooming standards, customer service, confidentiality, among others
• Performs others tasks as directed by the immediate superior

III. JOB SPECIFICATIONS:

Educational Requirement :

• Bachelor’s Degree in Office Administration or related discipline

Experience Requirements :

• Relevant experience providing administrative support to Mid to Senior Management in a multi-cultural environment is preferred

Technical Skills :

• Sound understanding of office administrative procedures
• Proficiency in MS Office applications: Excels, Word and Powerpoint

Other Qualifications :

• Proficiency in oral and written English
• Highly organized and has an eye for detail
• Proven ability in dealing effectively with people across all ranks
• Team player
• Pleasant work attitude
• Open to extended work hours
• Demonstrated capability to multitask in view of required deadlines