I. BASIC PURPOSE / JOB BRIEF:

The Specialist, Procurement Systems is responsible for maintenance of the data in the system used in Supply Chain Department; Serves as first level of support for all procurement managed systems; also responsible for the generation of key reports to support decision makers to have sound decision making.

II. MAJOR RESPONSIBILITIES AND DUTIES:

• Ensures all activities are accomplished based on agreed Turnaround time (e.g. Item Master and Bid Upload, Electronic Bidding Schedule, Pricing Maintenance, and Operational Report Generations, Commodity Assignment).
• Responsible for maintenance of data and its integrity in the system used by Supply Chain Division.
• Serves as the subject matter expert for the division in terms of handling Microsoft Excel, Word & PowerPoint, on its functions.
• Serves as the subject matter expert for systems used by supply chain division.
• Maintains an updated tracker to ensure all transactional and system update requests.
• Serves as key user of systems and facilitate trainings supporting Supply Chain Division and other stakeholders.
• Facilitate all IT related request of Supply Chain Division.
• Ensures that reports are produced with zero error and based on agreed timeline.
• Contributes on development of related SOPs as process owner including the implementation and execution. Develop and map existing system and other process related to procurement systems.
• Serves as Level 1 support on all system inquiries and incident reports sent by stakeholders; escalates the system issues to Officer and to the manager if necessary
• Handles minimal vendor/stakeholder communication and management.
• Perform other duties assigned to in relation to Procurement Systems Management.

III. JOB SPECIFICATIONS:

Educational Requirement:

• Graduate of any 4-5 year course.

Skills and Attributes:

• Must be computer experienced and proficient in MS Office.
• Preferably with experience using procurement systems and other related systems.
• Preferably worked at least 1 year in systems or related supply chain field.

Other Qualifications:

ABILITY:

• Critical Thinking - knows how to interpret relevant information when presented with ambiguous and complex tasks. He/She has excellent critical thinking skills and the ability to assess risks and manage complicated tasks.
• Emotional Capacity - can handle his/her emotions effectively at all time. He/She remains optimistic even when there is a setback, respectfully handles difficult individuals, and makes sound decisions when faced with uncertainties

ASPIRATION:

• Influence - trusted to lead or influence a team in accomplishing work, tasks and projects. He/She creates a culture supportive of his/her direct reports or co-workers and fosters motivation and team performance. 
• Interest - demonstrates passion and enthusiasm for his/her work. He/she is always excited to take on additional tasks and new projects that would challenge his/her daily routine at work.

ENGAGEMENT: 

• Commitment - demonstrates confidence in the organization and its vision, values, products and services it offers. He/She strives for a long-term career within the organization.
• Adaptability - demonstrates desire to learn and adapts a growth mindset. He/She actively and openly seeks opportunities to enhance technical and professional skills. He/She willingly accepts change but is also able to challenge the status quo and discover new, unique, and better ways of doing things.