I. BASIC PURPOSE / JOB BRIEF:

The Specialist - Procurement is responsible in sourcing, negotiating, and processing purchase orders and contracts to meet the needs of the business units.

II. MAJOR RESPONSIBILITIES AND DUTIES:

• Implements the division’s quality management systems - to vendors, business units, and team members
• Adheres to government and company rules and regulations
• Sources vendors and endorses for accreditation to improve supplier quality and pool
• Receives assigned sourcing request and provides commercial estimate for budgetary purposes
• Evaluates quotes and proposals and ensures compliance to technical specification, negotiations, commercial terms and conditions 
• Prepares the bid tabulation document following the approval matrix and provides recommendation 
• Coordinates the settlement of both Deliberation & Planning (DP) and Execution Ringi with the business unit 
• Requests for item creation, deletion, and update
• Converts purchase request to purchase order or blanket purchase orders
• Secures approval to issue Letter of Award if necessary
• Endorses transaction to contract management for contract drafting, review and execution for transactions needing contract
• Ensures that requested product or services are delivered on time, complete, within specifications and with sufficient & correct documentation
• Complies with the division’s quality management system - policy, procedure, guidelines, forms and work instruction and proposes improvement for better efficiency and effectiveness 
• Delivers project on time and within desired results and provides required reports for the assigned projects or commodities
• Serves as interlocutor between the vendor and the end-user or business unit
• Assists in the supplier evaluation, corrective, & preventive action or disputes
• Handles strategic sourcing projects, urgent purchases and other critical transactions as assigned
• Handles assignments in any commodity or services as deemed fit by the Management
• Performs other duties and responsibilities that may be assigned by the Management

III. JOB SPECIFICATIONS:

Educational Requirement:

Bachelor’s Degree in any degree program, preferably in Engineering

Experience Requirement:

Preferably at least 1 year experience in supply chain, procurement or related field

Skills and Attributes:

Technical Skills:

• Proficient in Microsoft Office Suite
• Proficient in Business Unit/Division Needs Analysis, Category Management, Sourcing Strategy and Development, Procurement Process Management, Supplier Evaluation and Selection, Negotiation Types, Process and Principles, Contract Implementation, and Supplier Management

Other Qualifications: 

• Ability to interpret relevant information when presented with ambiguous and complex tasks o Ability to assess risks and manage complicated task
• Ability to stay optimistic even when there is a setback, respectfully handle difficult individuals, and make sound decisions when faced with uncertainties
• Ability to demonstrate passion and enthusiasm for work and confidence in the organization and its vision, values, products and services it offers
• Ability to demonstrate desire to learn and adapt a growth mindset