I. BASIC PURPOSE / JOB BRIEF:

This job position prepares relevant cost control reports and Journal Entries related to various variable expenses and asset accounts. Conducts monthly inventories, spot checks and variance or consumption analysis.  Post Invoices in Red Rock Inventory System and performs three way matching of Purchase Order, Receiving Report (Goods Receipt Note), and Suppliers Invoices to ensure accurate entries to financial reports and control measures are implemented.

II. MAJOR RESPONSIBILITIES AND DUTIES:

1. Invoicing - Checks the 3-way match of Purchase Order, Goods Receipt Note and Supplier’s Invoice with regards to price, vat, quantity, unit, supplier’s name, expense and asset account entry to avoid overpayment, underpayment and ensure correct entries to P&L and Balance Sheet and timely payment to suppliers. Post the Invoices after checking in Inventory System Red Rock and Uploads to Accounting System AX Dynamics daily.
2. Physical Inventory - Conducts and posts monthly inventory of Warehouse (Beverage, Food, Tobacco, Chemicals, Retails and General Supplies) Outlets, Retail Shop, and Spa for the computation of cost of sales, variance analysis and control purposes.
3. Recipe Costing - Prepares cost recipes for Food and Beverage (F&B) items and recommends selling price based on the budget food and beverage cost of sales to attain the budget cost of sales. Checks the cost of the menu in the PMRIF (Point of Sale Menu Item Request Form) before final upload to the Point of Sales System to ensure correct cost and selling price are the ones uploaded in the system.
4. Journal Entries - Prepares the following Journal Entries for different expense accounts and asset accounts; a.) Warehouse Issuances, b.) Warehouse Stock Returns c.)  Inter-Departmental Transfers d.) Production Kitchen Allocation, e.) Casino Allocation, f.)  Hospitality Comp g.) Casino Promotional H.) Others like spoilages for Food, Beverage, Tobacco, Chemicals, Retail, Spa, General Supplies and others for ensuring all expenses and assets accounts entries are captured in the financial reports.
5. Spot Checks - Conducts Spot Checks and Variance Analysis reports in Bars, Warehouse, and Retail Outlets to check on variances especially for high value items to report and prevent any pilferage and losses.
6. Complimentary Checks - Records, cost and reports all Complimentary Checks (Officers Duty Meals, Entertainment, Complimentary F&B, Complimentary Services and Gifts, etc.) for accurate cost of sales and other expense computation.
7. Inventory Recon - Performs inventory and purchases reconciliation per books in the Microsoft AX Dynamics System against Inventory System –Red Rock to ensure accuracy and integrity of the balance sheet.
8. Departmental Transfers - Review and Close all Departmental Transfers to ensure the transfer of items cost and quantities are accurately recorded and the Profit & Loss Statements of the business units are correct.
9. Performs such other related duties and tasks that maybe assigned from time to time.

III. JOB SPECIFICATIONS

Educational Requirement:

• Preferably graduate of Accountancy, Hotel and Restaurant Management, Engineering, Business or related courses.

Experience Requirements:

• Preferably with experience in Inventory, Costing and Invoicing in a Hotel or Integrated resort with large business volume.

Skills and Attributes:

• Leadership Skills:
  • Good interpersonal skills, motivational skills, above -average communication skills in English.

• Technical Skills:
  • Strong knowledge of Inventory System, proficient in Excel, with background in Food and Beverage items and operations.

• Other Qualifications:
  • Highly adaptable, can work under pressure, willing to work on holiday and RDO as needed during month end reporting and monthly inventory, excellent work ethics, can work with minimum supervision, and with high degree of integrity.