I. BASIC PURPOSE / JOB BRIEF:

The Project Coordinator (PC) assists the Project Manager (PM) with the coordination of resources (e.g., project stakeholders, tools, equipment, and processes), project activities (e.g., team meetings) and project-related information (e.g., project status reports). The PC helps the
PM coordinate and organize projects with the goal of completion within timeline, cost, and quality.

III. MAJOR RESPONSIBILITIES AND DUTIES:

• Takes directions from the assigned PMs when it comes to planning, organizing and managing all activities required to successfully implement projects and achieve the project’s goals and Objectives
• Follows IT Division processes required to complete tasks, as necessary.
• Ensures that project activities are properly coordinated with relevant project stakeholders in a timely manner including:

o Vendor presentations and Requirements gathering
o Testing activities (Quality Assurance Test (QAT)/Systems Integration Test (SIT) and User Acceptance Test (UAT))
o Project meetings and Project steering committee reviews
o Knowledge Transfer with vendor, users and Application Support teams

• Takes directions and instructions from the PMs in coordinating and executing project decisions and other project-related initiatives. Assists the PM prioritize and initiates follow-ups on a timely basis.
• Assists the PMs prepare and sends Project Status Reports and project communication efforts in an accurate and timely manner to relevant project stakeholders.
• Prepares, updates and manages repositories of project documentation and artefacts such as minutes of the meeting, task list, etc.
• Coordinates and acquires project document sign-offs such as Change Request documents, Request for Payments (RFP), and relevant project documentation.

IV. JOB SPECIFICATIONS

Educational Requirement:

• Bachelor’s Degree in Information Technology or equivalent 
• Formal Project Management training or other relevant training is an advantage

Experience Requirements:

• At least 1-3 years of relevant IT project management experience (e.g., Project Coordinator, Business Analyst, and QA).
• At least 5-10 full-scale IT projects participation (from initiation to completion) as Project Coordinator or IT Project Team Member is an advantage.
• Experience in an integrated resort or any equivalent establishment is an advantage.

Technical Skills:

• Knowledgeable of different project management tools, applications and techniques:
  • MS Project, SharePoint, and equivalent
  • Project scheduling, task dependency in project management
  • Work breakdown schedule, critical path analysis
  • Waterfall and Agile project management
  • Process workflows
  • Microsoft Office applications
• Knowledgeable of basic and technical IT and Project Management vocabulary

Other Qualifications:

• Self-Motivated
• Ability to multi-task
• Process and people oriented
• Team player
• Detail oriented
• Excellent communication skills
• High level of professionalism and integrity
• Fluent in oral and written English
• Fluency in Tagalog/Japanese is an advantage