Officer - Accounts Receivable
Business Unit:
Shared Services
Division:
Accounting
I. BASIC PURPOSE / JOB BRIEF:
The Officer - Accounts Receivable is responsible for checking, reconciling the credit cards and e-wallet settlement reports of Hotel, F&B outlets, Spa, and other operating departments, ensuring the accuracy and timely application of credit card payments and commissions. The Officer - Accounts Receivable provides feedback for any deviation made by cashiers within the standard operating procedures when processing credit card payments.
II. MAJOR RESPONSIBILITIES AND DUTIES:
- Prepares the daily credit card settlement detailed report (e.g., BDO, Global Payments, Maya) by downloading payment details from bank portals and performs relevant reconciliation and analysis to ensure that all transactions are accounted and settled by the merchant banks
- Accounts and monitors any unpaid balances and payment shortages or overages by validating and checking the relevant POS receipt/guest folio/charged slips
- Coordinates discrepancies and proactively raises the concerns to merchant bank as well as liaises with Income Control Team on the issuance of audit findings, if necessary
- Ensures that all business inquiries are responded to or resolved in a timely and professional manner with the highest level of accuracy
- Organizes, sorts, and maintains all credit card reports and relevant supporting documents in a timely and systematic manner for future reference and possible retrieval requests from the bank, external audit requirement, and compliance with Bureau of Internal Revenue regulations and Data Privacy Act
- Ensures that physical documents are filed and maintained based on established policies
- Prepares accurate and timely Statement of Accounts for City Ledger transactions, tenants monthly charges (e.g., rental, cusa and utilities) based validated reports and ensures that these are issued and released based on the established guidelines
- Issues correct Official Receipt/s on payments received from companies, tenants, and guests based on the actual payment received in accordance with the BIR's invoicing regulations
- Performs other duties and responsibilities that may be assigned by the Management
III. JOB SPECIFICATIONS:
Educational Requirement:
- Bachelor’s Degree in Accountancy or any Business-related degree program
Experience Requirement:
- At least 1 year experience in Accounting, preferably handling Accounts Receivable
- At least 1 year experience in a 5-star hotel or integrated resort
Technical Skills:
- Knowledgeable with Property Management System, Point-Of-Sales (POS) system and computerized back-office system
- Proficient in Microsoft Office Suite
Other Qualifications:
- Analytical skills
- Self-driven, confident in communicating and interacting with other business units
- Ability to perform given tasks with minimal supervision
Officer - Accounts Receivable
Business Unit:
Shared Services
Division:
Accounting
Description:
I. BASIC PURPOSE / JOB BRIEF:
The Officer - Accounts Receivable is responsible for checking, reconciling the credit cards and e-wallet settlement reports of Hotel, F&B outlets, Spa, and other operating departments, ensuring the accuracy and timely application of credit card payments and commissions. The Officer - Accounts Receivable provides feedback for any deviation made by cashiers within the standard operating procedures when processing credit card payments.
II. MAJOR RESPONSIBILITIES AND DUTIES:
- Prepares the daily credit card settlement detailed report (e.g., BDO, Global Payments, Maya) by downloading payment details from bank portals and performs relevant reconciliation and analysis to ensure that all transactions are accounted and settled by the merchant banks
- Accounts and monitors any unpaid balances and payment shortages or overages by validating and checking the relevant POS receipt/guest folio/charged slips
- Coordinates discrepancies and proactively raises the concerns to merchant bank as well as liaises with Income Control Team on the issuance of audit findings, if necessary
- Ensures that all business inquiries are responded to or resolved in a timely and professional manner with the highest level of accuracy
- Organizes, sorts, and maintains all credit card reports and relevant supporting documents in a timely and systematic manner for future reference and possible retrieval requests from the bank, external audit requirement, and compliance with Bureau of Internal Revenue regulations and Data Privacy Act
- Ensures that physical documents are filed and maintained based on established policies
- Prepares accurate and timely Statement of Accounts for City Ledger transactions, tenants monthly charges (e.g., rental, cusa and utilities) based validated reports and ensures that these are issued and released based on the established guidelines
- Issues correct Official Receipt/s on payments received from companies, tenants, and guests based on the actual payment received in accordance with the BIR's invoicing regulations
- Performs other duties and responsibilities that may be assigned by the Management
III. JOB SPECIFICATIONS:
Educational Requirement:
- Bachelor’s Degree in Accountancy or any Business-related degree program
Experience Requirement:
- At least 1 year experience in Accounting, preferably handling Accounts Receivable
- At least 1 year experience in a 5-star hotel or integrated resort
Technical Skills:
- Knowledgeable with Property Management System, Point-Of-Sales (POS) system and computerized back-office system
- Proficient in Microsoft Office Suite
Other Qualifications:
- Analytical skills
- Self-driven, confident in communicating and interacting with other business units
- Ability to perform given tasks with minimal supervision